How to Use Industry-Specific Language in Your Resume

Employers want candidates who understand their industry. Using the right words in your resume shows you know the field and understand the job. For technical writing roles, certain terms can make your resume stand out. Here’s how to use industry-specific language naturally and effectively.

1. Read Through the Job Description Carefully

Start by reading the job description. Look for terms that repeat. These are often important to the role. For example, in technical writing, you might see terms like “API documentation,” “content management,” or “technical manuals” (Monster). These are words you’ll want to work into your resume.

2. Identify Job-Specific Terms and Phrases

Most technical jobs use specific terms. Highlight these as you read. Pay attention to words that describe the tasks, skills, and tools needed for the job. Terms like “product documentation,” “user guides,” or “content updates” may come up often. When you see these terms, note them—they’re key to matching your resume with the job (Indeed).

3. Use Synonyms and Related Words

Applicant Tracking Systems (ATS) might search for a range of terms. Including synonyms broadens your resume’s appeal. For example, if the job description uses “documentation creation,” also use terms like “manual writing” or “guide development.” This helps capture similar terms the ATS might scan for (Glassdoor).

4. Fit Keywords Naturally into Your Experience

The best way to use job-specific language is to fit it into your experience. Instead of a separate list of skills, use these terms to describe your past work. For instance, say, “Created API documentation for software projects,” instead of just listing “API documentation.” This helps both ATS and recruiters see your expertise in real work situations.

5. Match the Tone of the Job Description

Sometimes, job descriptions use a specific tone. If it’s formal, keep your language straightforward. If the description sounds friendly, you can make your resume slightly less formal too. Matching the tone shows you understand the company’s style, which is a plus for hiring managers.

6. Focus on Common Technical Writing Terms

For technical writers, some terms are common across jobs. These include words like “style guide,” “technical editing,” and “user interface.” Add these where relevant in your resume. They help recruiters see your qualifications quickly. Plus, ATS systems often look for these terms in technical writing roles (LinkedIn).

7. Don’t Overload with Keywords

It’s important not to overuse keywords. Use them naturally in sentences. Too many keywords can make the resume hard to read. Keep it simple and to the point.

Conclusion

Using industry-specific language can make your resume more effective. For technical writing roles, terms like “API documentation,” “user guides,” and “content management” are often important. Include these naturally in your work experience and skills. This approach helps your resume pass ATS scans and shows hiring managers you know the field.