Applying for jobs today means knowing how to optimize your resume for Applicant Tracking Systems (ATS). These systems scan your resume for keywords and formatting. They also look for specific phrases to decide if it’s worth a closer look from recruiters. Here’s how to make sure your resume gets through ATS screening smoothly.

Step 1: Test Your Resume for Keywords

Every ATS looks for keywords that match the job description. If the job listing mentions “API documentation” or “content management,” make sure those phrases are in your resume. Use them naturally in your experience and skills sections.

• Tip: Use exact words from the job description, not just similar ones. Some systems are strict and may only recognize exact matches.
• Example: If the job description says “collaborate with developers,” include this exact phrase, not “worked with developers.”

Step 2: Use an ATS-Friendly Layout

ATS programs struggle with complex formatting. A clean, simple layout is essential.

• Stick to basics: Avoid tables, graphics, images, and unusual bullet points. Simple fonts and standard bullet points work best.
• Avoid headers and footers: Many ATS systems ignore content in headers and footers, so avoid putting key information there.

Saving your resume as a .docx file is also smart since this format is the most ATS-friendly.

Step 3: Check for Keyword Placement

Including keywords isn’t enough. They need to appear in key sections like your summary, job experience, and skills list. This placement shows both ATS and recruiters that these skills are part of your expertise.

• Pro Tip: Use keywords naturally within each job role. This means weaving them into your achievements or experience, not just in a standalone skills section.

Step 4: Run an ATS Compatibility Test

Testing tools like Jobscan and Rezi analyze your resume against a job description. They give you a match score and point out missing keywords. This can be an eye-opener, showing you exactly what to add or change.

• How to do it: Copy and paste the job description into the tool. Upload your resume and let it check for keywords, phrases, and formatting tips.

Step 5: Proofread Carefully

Small mistakes can reduce your score with ATS and turn off hiring managers. Check for consistent formatting, correct dates, and neat spacing.

• Quick fixes: Double-check font sizes, ensure consistent date formats, and watch for extra spaces. These small details make your resume look polished.

Bonus Tip: Avoid Keyword Stuffing

While it’s tempting to add keywords everywhere, don’t overdo it. Keyword stuffing makes your resume hard to read and less natural. Focus on quality over quantity. Remember, ATS scans for keywords, but a human reads it afterward.

Testing your resume for ATS compatibility isn’t hard, but it’s important. With these steps, you can make sure your resume stands out to both software and recruiters. Try out a few tools, tweak your keywords, and keep it simple. A polished, ATS-friendly resume will get you one step closer to landing that interview.