How to Expand Your Resume’s Keyword Range with Synonyms to Pass ATS

When you apply for a job, your resume isn’t just reviewed by people. Applicant Tracking Systems (ATS) play a big part in the process. These systems scan resumes for keywords that match the job description. But not all ATS software is the same. Some only look for exact keywords, while others are flexible. Using synonyms—different words that mean the same thing—can help ensure you’re covered, no matter the system.

Here’s how to make your resume ATS-friendly. Expand your keyword range with synonyms. This will help it stand out to both technology and hiring managers.

Why Keywords and Synonyms Matter for ATS

Keywords are essential. They show that your skills match the job. But different companies use different terms, even for the same skills. By adding a few synonyms, you can make sure your resume aligns better with any job listing.

Take a technical writing job, for example. The description might mention “documentation creation.” Here are some other words that mean the same thing:

• User guides
• Technical manuals
• Product instructions

Tip: Including variations like these throughout your resume can increase your chances of making it past the ATS filter. If you only use one phrase, like “user guides,” you may miss a match. The ATS might search for “product manuals” instead (Indeed).

1. Find and Add Synonyms for Your Core Skills

Start by identifying the main skills in the job description. Let’s say the listing emphasizes “API documentation” and “collaboration with developers.” You can add related terms to cover your bases.

For example:

• API documentation: Add “API manuals,” “API integration,” and “API instructions.”
• Collaboration: Use “teamwork,” “cross-functional coordination,” or “team collaboration.”

By including these, you’re increasing the likelihood of passing ATS screening. It also shows hiring managers that you understand the varied demands of technical writing jobs.

2. Sprinkle Synonyms Throughout Your Resume

Adding keywords just once isn’t enough. Make sure to place them naturally throughout your resume. Spread them across your summary, skills, and experience sections.

Example:

If “technical documentation” is important, mention it in:

• Your summary: “Technical writer skilled in creating user manuals and product documentation.”
• The skills section: Add “documentation creation” and “user guides.”
• Experience section: “Developed and maintained technical manuals for complex software applications.”

This placement strategy boosts ATS compatibility. It also makes it easier for hiring managers to see your key skills quickly (LinkedIn).

3. Avoid Keyword Overload

While synonyms are helpful, avoid overstuffing. Using the same keywords too often makes the resume repetitive. It can even appear unnatural to the reader.

Instead, use keywords and synonyms only when they make sense. Focus on the quality of your descriptions, not just on the keywords.

Tip: Replace repetitive words with similar phrases. For example, instead of repeatedly using “technical documentation,” you might alternate with “user guides” or “support materials.” This makes your resume read more smoothly and stays engaging for human readers (Monster).

4. Use Online Tools to Find Good Keywords

If you’re unsure which keywords or synonyms to add, try using online tools like Jobscan or Rezi. These sites analyze job descriptions, helping you find common keywords and offering alternative terms.

Many of these tools even let you upload a job listing to get specific keyword suggestions. For technical writers, this can be helpful in identifying related terms like “content strategy,” “API,” or “user support.”

Wrap-Up: Boosting ATS Compatibility with Synonyms

Expanding your resume’s keywords with synonyms is a smart, simple way to improve your chances with ATS. For technical writing roles, it’s especially valuable. Using varied terms like “documentation creation,” “user guides,” and “manuals” makes sure your resume is well-rounded.

By following these steps, you’ll cover a broader range of keywords. This approach not only helps you pass ATS. It also creates a more readable, skill-focused resume that hiring managers will appreciate.